CCCC By-Laws - Table of Contents
BY-LAWS for the CAPITAL CITY CORVETTE CLUB
ARTICLE 1 - NAME AND PURPOSE
Section 1 - Name
Revised: 10/79, 5/80, 7/80, 3/83, 5/85, 10/85, 11/87, 11/88, 9/91, 6/97, 9/05, 7/06, 6/16
The Club was organized as a nonprofit corporation under Section 1702 of the Ohio Revised Code with the name Capital City Corvette Club, (CCCC).
Section 2 - Purpose
The purpose of Club is to encourage planned trips, events and social activities for its members
with an emphasis on the enjoyment of Chevrolet Corvettes and to arrange, supervise, sanction
and promote charitable events.
ARTICLE 2 - MEMBERSHIP
Section 1 - Eligibility for Membership
Club Members must demonstrate a strong affinity for Corvettes by:
- Owning or leasing a Corvette of any model year; or,
- Exhibiting a bona-fide order for a Corvette.
Any Club Member that does not currently own a Corvette during the renewal
period may renew their membership as an Associate Member by following the
process defined in Section 5 of this Article below.
If the member acquires a Corvette at any time during the membership period,
the Associate Membership will automatically become a Club Member. Associate
Members shall not have voting privileges. Associate Members must continue
their membership without interruption. If membership is interrupted, rejoining
the Club requires meeting the requirements of a Club Member.
The Club, by majority vote at a scheduled meeting, may vote for a
person to be an Honorary Member. This category of membership is
provided for an individual who has made an exceptional contribution to
the Club, but due to health, distance, or other circumstances beyond
their control can no longer be a Member and could not benefit from an
Associate Membership. This category is not assessed dues and does not
have voting privileges.
All members shall be at least 21 years of age. (Exception for a son or
daughter of a current member who is of driving age.)
Section 3 - Dues
Annual dues are published on the Club's website. Any proposed change shall be presented to and
approved by the membership. New members who join after June 30 of any year will pay half of
the annual dues for that year.
New members pay a one-time fee for a CCCC name tag as specified on the application and Club
Section 4 - Voting Privileges
Voting Privileges extend to all members as individuals whether the membership is single or joint.
Associate and Honorary members do not have voting privileges.
Section 5 - Renewal of Membership
Annual membership follows a calendar year.
Members renew their membership by:
- Paying dues in the full amount to the Treasurer in person or by mail.
- Paying dues on time. Due date is November 1 with a grace period until December 31.
Filling out a renewal form (a new application can be used) which affirms or
updates current contact information and Corvette affiliation per membership
If dues are late, then the member may be considered a new member.
Section 6 - Invited Guests
Invited guests are welcome at all events unless the event is limited to members-only by
the event chair.
Section 7 - Removal from Membership
Any member may be removed from membership by affirmative vote of 2/3 of the voting members
present at a special meeting called for this purpose. Before a vote is taken, the Club
will afford an opportunity for the member to voice a position on the issue of removal.
ARTICLE 3 - FINANCES
Section 4 - Insuring CCCC
The Club shall maintain liability insurance as deemed adequate by the Executive Board
and protect Club assets by assuring the Treasurer has a fidelity bond. The Club will
bear the expense of this insurance and fidelity bond.
Section 5 - Financial Reporting
CCCC shall provide reports to members:
Section 6 - Expense Authorization & Reimbursement
At each business meeting: Account balances and a report of changes from the
- At the March meeting: an annual operating statement and balance sheet
Expenses over $250 require an approval of the membership. Expenses under $250 may be
authorized by the President, Vice President, or Treasurer.
Expenses incurred by Officers or Trustees shall be reimbursed within 30 days of
submission with appropriate documentation.
Event chairs or other members incurring authorized expenses on behalf of the Club
may also receive reimbursement with proper documentation.
ARTICLE 4 - CLUB MEETINGS
Section 1 - Regular Business Meeting
Business meetings of the Club shall be held on the second Saturday of each month at
6:00pm, unless otherwise scheduled.
The President or acting president can cancel a meeting if there is no pressing business;
and/or weather or other circumstances indicate a prudent decision to cancel. Consecutive
meetings cannot be cancelled unless there is a weather emergency.
Section 2 - Mandatory Topics at each Regular Business Meeting:
Section 3 - Annual Meetings
- Call to order.
- Introduction of Guests.
Minutes: Offer to discuss corrections to the posted minutes; plus, a vote to
approve the minutes as posted or corrected.
Questions on the Treasurer's report will be solicited from the floor before it
- Committee Reports.
- Old and New Business.
The September regular business meeting shall include normal
topics plus the solicitation of a Nominating Committee, chaired by the most recent
ex-President, unless declined, whereupon the President will solicit and appoint a
The October regular business meeting shall include normal
- Calendar planning for the following year
Presentation by the Nominating Committee of nominations for officers and a trustee as
well as acceptance of nominations from the Floor.
Requests for volunteers that would like to be considered for appointed positions.
The November regular business meeting shall include normal
Section 4 - Executive Board Meetings
- Election of officers and a trustee by written ballot.
At least once per quarter, the President shall chair an Executive Board meeting. This
meeting should be scheduled within 10 days prior to the regular business meeting.
Participation in Executive Board Meetings via electronic means is permissible.
This meeting is for strategic discussions among elected officers and the Trustees.
A member with insight on a particular subject may be invited to participate.
A report from the Executive Board meeting will be made by the President or presiding
officer at the next regular business meeting of CCCC.
Section 5 - Special Meetings
The Executive Board may call a special meeting. Members must be notified of a special
meeting at least 10 days prior to the date of the special meeting. At a special meeting,
no business shall be transacted, except on a subject stated in the notice.
Section 6 - Quorum
Twenty (20) voting members present at a regular, annual and special meetings of the
members, shall constitute a quorum.
If Club membership drops below 25 people, a quorum shall be 2/3 of the existing
Decisions which require member approval cannot be made unless a quorum is present.
ARTICLE 5 - OPERATION OF EXECUTIVE BOARD AND TRUSTEES
Section 1 - Executive Board
Officers and their duties are described in Article 6. All officers must be members
The Executive Board consists of the President, Vice President, Treasurer, Secretary and
Director of Communications. The Executive Board manages CCCC between the meetings.
However, there is no authority to incur debts, except to pay normal expenses under $250;
or, expenditures previously approved by the membership.
All officers are elected for a one-year term and shall continue in office until their
successors are elected.
The Board of Trustees must affirm the Officer nominations submitted by the Nominating
Committee prior to submission to the voting Membership.
Section 2 - Elected Trustees
There will be three Trustees and all must be members of CCCC.
Trustees maintain and oversee CCCC corporate papers, property and affairs of the
Trustees are nominated and elected for a three year term.
Trustee terms are staggered so that one Trustee is elected each year.
Section 3 - Removal from Office
The Board of Trustees may declare an office or trustee role "vacant" if the
incumbent resigns, terminates membership, is unable to, or fails to perform the
duties of the office. If an office becomes vacant, the Board of Trustees shall
accept nominations and organize a special election at the next regular business
meeting to fill the vacant position.
ARTICLE 6 - AUTHORITY AND DUTIES OF OFFICES
Section 2 - Duties of Vice-President
In the absence of the President, the President's duties shall be performed by
The Vice-President will offer suggestions and information for dinner in conjunction with
regular meetings and assist any organizer of a special after-meeting event.
The Vice-President will conduct the Event Calendar portion of the October Meeting and be
of assistance to event chairpersons, at their request, throughout the year.
Section 3 - Duties of Secretary
The Secretary records all minutes and all voting results from regular and Executive
meetings. If the Secretary is absent at a meeting, the presiding officer shall choose
a temporary Secretary.
Section 4 - Duties of Treasurer
The Treasurer should fulfill the responsibilities of the position in concert with the
direction of the Executive Committee.
The Treasurer shall have custody of all financial records of the Club.
The Treasurer receives all Club moneys and deposits the same in the Club account. All
contracts, checks, drafts, notes, or other orders for payment of money shall be signed
in the name of the Club by the Treasurer or President.
The Treasurer must qualify for a fidelity bond as noted in Article 3 facilitated by the
The Treasurer reports the Club's financial status at regularly scheduled business
The Treasurer shall act as the Statutory Agent of the corporation and maintain CCCC's
status as a nonprofit corporation with the State of Ohio by filing the required statement
of continued existence with the Ohio secretary of State every five years as required under
section 1702.59 of the Ohio Revised Code.
The Treasurer will insure completion and submission of any necessary tax filings with the
responsible government agencies. Any changes in the tax status of the Club must be decided
upon by the Executive Board.
The Treasurer should prepare an annual operating statement and balance sheet to be presented
to the membership no later than the March business meeting.
The Treasurer shall certify the available funds for charitable contributions at the September
meeting. Certification should consider need for working capital as well as the prepared budget.
Section 5 - Duties of Director of Communications
The Director of Communications acts as editor of the Club newsletter, maintains an up to date
membership roster and corresponds with Club members as necessary to assure the distribution of
Club notices and publication of the Club newsletter.
Section 6 - Standing Positions
The following positions may include one or more members. The newly-elected President appoints
these positions at the January meeting.
ARTICLE 7 - CHARITY COMMITTEE
Section 1 - Composition
- Parade Chairpersons
- Welcoming Committee Chairperson
- Charity Chairperson
- Club Historian
- Club Photographer
The Charity Committee should consist of 3 or 5 members. All those who wish to be on the
Charity Committe must be a CCCC member in good standing. Volunteers should submit their
names to a member of the Charity Committee for consideration before or at the October
meeting. The Charity Committee will then present the names of the committee members for the
following year at the November meeting. If a vacancy appears during the year, the Charity
Committee will suggest a replacement and that replacement will be voted on by written
ballot at the next regularly scheduled meeting.
Section 2 - Focus
Capital City Corvette Club's charitable focus is primarily the children of
Nationwide Children's Hospital of Columbus Ohio. Net proceeds collected from CCCC's
annual car show will be directed to the children of Nationwide Children's Hospital of
Columbus Ohio as advertised on the show's flyer. Additional charities benefitting the wellbeing
of children and adults may also be considered. The committee reserves the right to consider other
charities which strive to tackle challenging medical conditions such as cancer, stroke Downs Syndrome,
heart disease, diabetes, MS., ETC. All of these contributions will be dependent on the amount
of charitable funds generated for each calendar year.
Section 3 - Duties
Under the guidance of the Club Treasurer, the Charity Committee will receive the confirmation
of the financial funding available for charity donations and then can discuss the proposed
preliminary charitable contributions for the calendar year, in accordance with our
CCCC's charitable focus per Section 2 of this Article.
ARTICLE 8 - AMENDMENT PROCEDURE
- The Charity Committee will coordinate with Nationwide Children's Hospital to optimize
the impact of donated funds designated for them.
- Other charitable funds will be considered by the Charity Committee.
- All charity requests must be submitted to the Charity Committee in writing, by August 30
for consideration, describing the purpose and the direction of the charity.
- Each charity presented will be reviewed and evaluated by the Charity Committee for final
- Prior to the October meeting, the Charity Committee will submit the chosen charities and the
allocated funds to the Executive Board for approval.
- At the October meeting, each selected charity's sponsor should present a
narrative to the membership describing the charity's focus.
- Prior to any disbursement of funds, all charity recommendations will be presented to Club
members by the Charity Committee for an affirmative vote of approval at the following
All requests to amend CCCC By-Laws, deemed of merit by the Executive Board, must be
submitted in writing at a regularly scheduled business meeting.
The request will be voted on at the following regularly scheduled business meeting.
Club members must be presented with the existing wording as well as the proposed
These By-Laws may be amended by a 2/3 affirmative vote of the voting members present at
a regularly scheduled business meeting, provided at least a quorum is present.
ARTICLE 9 - EVENTS AND ACTIVITIES
Section 2 - Planning Considerations - Operational
Event Chair(s) shall assure
ARTICLE 10 - SPONSORSHIP GUIDELINES AND PROCEDURES
Section 1 - Guidelines for selecting a Club Sponsor
- Club members can vote to allocate funds sufficiently ahead of the event.
- Compliance with all applicable laws.
- Event publicity both to the members and general public for car shows.
- Provide the Treasurer sufficient detail to assure a final accounting for the event.
- Report the event's outcome to the membership.
The Executive Board will accept a sponsor by considering
- The sponsor's genuine interest in the Club.
The sponsor's interests compared to the sponsor's ability
to contribute to CCCC.
- Compliance with IRS and other government regulations.
Signed by 2016 Board of Trustees: